Effective Date: October 2025

At Bookeeply (“we,” “our,” “us”), your privacy is our top priority. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website www.bookeeply.online or engage with our bookkeeping and accounting services.

By using our website or communicating with us, you consent to the terms described in this Privacy Policy.

1. About Us

Bookeeply provides professional bookkeeping and accounting-related services to individuals and businesses across the United States.

Business Address:
8000 Towers Crescent Drive, Suite 210
Vienna, VA, USA

Support Email: info@bookeeply.online
Support Number: +1 (251) 373-4833

2. Information We Collect

We collect only the information necessary to process your inquiries, provide quotations, and deliver our services. This may include:

  • Personal Information: Your name, email address, phone number, and company name (if applicable).
  • Service Information: Details about your bookkeeping or accounting needs provided through our website forms or direct communication.
  • Payment Authorization: When a service is confirmed, payment details are collected over the phone via a Card Authorization Form, not through the website.
  • Technical Information: Your IP address, browser type, and device data collected automatically for website analytics and security purposes.

We do not store, collect, or process credit card numbers or banking details on our website or servers.

3. How We Use Your Information

We use your information only for legitimate business purposes, including:

  • Responding to your service inquiries or quotation requests.
  • Communicating with you about service details and updates.
  • Processing authorized payments via secure offline methods.
  • Maintaining business records and service documentation.
  • Improving our website’s functionality and customer experience.

We will never sell, rent, or share your personal information with unrelated third parties for marketing purposes.

4. How We Collect Information

Information is collected through:

We do not use auto-subscriptions, recurring billing, or automatic form fills.

5. Payment Processing

All payments are processed manually and securely by our authorized agents over the phone after confirming your service order.

Before processing any charge, you must review and sign a Card Authorization Form, granting permission for the agreed amount to be billed.

We do not store your payment details electronically. All payment data is handled in accordance with PCI-DSS (Payment Card Industry Data Security Standards).

6. Cookies and Tracking

Our website may use cookies or basic tracking tools to:

  • Analyze site traffic and usage patterns.
  • Improve navigation and user experience.
  • Ensure website security.

You can disable cookies at any time in your browser settings. Disabling cookies may affect website functionality.

7. Data Security

We take strong measures to safeguard your personal information against unauthorized access, loss, or misuse.

This includes:

  • Secure web hosting and SSL encryption.
  • Restricted access to sensitive client records.
  • Immediate deletion of unnecessary or outdated client data.

Despite these efforts, no online or offline system can guarantee 100% security. You share information with us at your own discretion and risk.

8. Sharing and Disclosure

We may share your information only in the following limited situations:

  • With your consent – for example, to connect you with a financial professional at your request.
  • With service providers – such as hosting or email systems that assist our business operations.
  • As required by law – when disclosure is necessary to comply with legal obligations or respond to lawful requests.

We do not share or sell your data for advertising or marketing purposes.

9. Your Rights

You have the right to:

  • Request access to the personal data we hold about you.
  • Request corrections or updates to inaccurate information.
  • Request deletion of your data, subject to legal and business requirements.
  • Withdraw consent for communication or marketing messages.

To exercise these rights, contact us at info@bookeeply.online.

10. Data Retention

We retain client information only for as long as necessary to fulfill service obligations or comply with legal and tax requirements.

After the required retention period, all records are securely deleted or anonymized.

11. Third-Party Links

Our website may include links to other pages or policies for your convenience:

Bookeeply is not responsible for the privacy practices or content of external websites.

12. Children’s Privacy

Our website and services are not directed toward children under 18. We do not knowingly collect personal information from minors. If we become aware that data has been collected from a minor, it will be promptly deleted.

13. Changes to This Policy

Bookeeply reserves the right to modify or update this Privacy Policy at any time. Updates will be posted on this page with a new “Effective Date.”

Your continued use of our website after any update signifies your acceptance of the revised policy.

14. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact us:

Bookeeply
8000 Towers Crescent Drive, Suite 210
Vienna, VA, USA
Email: info@bookeeply.online
Phone: +1 (251) 373-4833